Rental Policies & Requirements

To keep events running smoothly and safely, please review the following policies before booking the PitBox Sim Trailer.

Weather Policy

  • Dry weather:

    Fully Operational with canopy out for shade

  • Hot weather:

    No Problem. We have fans in the trailer

  • Rain, drizzle, or heavy moisture:

    Trailer cannot run

  • Storms, lightning, or high winds:

    Unsafe — event must be rescheduled

Age & Height Requirements

  • No strict age limit: There is no hard age cutoff.
  • Must reach the pedals: Drivers must be able to safely reach the pedals and operate the controls.
  • Motion comfort: Younger or sensitive drivers can have motion levels reduced for comfort.

Driving Conduct & Safety

  • Respectful driving required: Intentional rough driving, repeated crashing on purpose, or reckless behavior is not allowed.
  • Equipment protection: Any behavior that risks damage to equipment or other drivers will result in removal from the simulator.
  • Ban from use: Guests who ignore safety instructions or intentionally abuse the equipment may be banned from further driving during the event.

Deposit & Payment

  • Deposit required: A deposit is required to secure your date. Your booking is not confirmed until the deposit is received.
  • Balance due: Remaining balance is due at the time the PitBox Trailer arrives at your event.

Pricing Structure

  • Per trailer, not per person: Pricing is for the trailer rental, not per driver.
  • Unlimited rotations: Your rental includes unlimited driver rotations during your booked time.

Setup & Teardown

  • Setup time is separate: We arrive early to set up the trailer so your full rental time is dedicated to racing.
  • Teardown after event: Teardown happens after your event and does not cut into your booked hours.

Rescheduling Policy

We understand that plans change, and we’re happy to work with you when they do. If you need to reschedule your event, just let us know as soon as possible. As long as the PitBox Sim Trailer is available on your new date, we’ll move your booking at no extra cost.

  • No rescheduling fees
  • No penalties
  • No hassle

All rescheduling is based on availability, and we’ll offer the closest open date if your preferred day is already booked.

If severe weather or unsafe conditions prevent us from operating, we will work with you to reschedule your event to the next available date.

How to Request a Booking

To request a rental, please provide:

  • Event date
  • Event start & end time
  • Desired rental length (2, 3, or 4 hours)
  • Event type (party, corporate, festival, etc.)
  • Event location
  • Estimated number of guests

We’ll reply with availability, travel zone, and pricing confirmation for your event.

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